Make your office move simple! Move your office move to New York City or within
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One of the few events that may be more stressful than residential moves is an office move. Most people are totally unfamiliar with how to prepare for an office move; thus the process can be quite daunting and stressful.
The key to any move, to NYC from far away, or just a move across NY City, is to plan. The major goal for an office move is to be as time-efficient and cost-efficient as possible. To increase efficiency, hire experienced movers. Have a complete knowledge of what your new location will look like before you move in. Know the dimensions. Create a floor plan. Map out where the furniture and equipment will be placed in the new office and where workers will be stationed. After you have a map, place a copy of it at the entrance of your office and on every floor. It may seem to be a tedious task, especially if you're moving into a number of floors, but this will save a considerable amount of time, money and headaches in the long run. Such organization will keep workers happier and more productive if they can continue business as usual after the move.
Inform all parties - employees, landlords, and movers, of every detail of the move. Be sure you diplomatically notify your movers of where each piece of furniture will be placed. It may be a good idea if you place color-coded labels on each piece that will be moved; the labels could serve as a sign indicating where each object belongs. Labeling is a key part of moving offices that is often overlooked. The label should be placed prominently and should inform the movers of exactly where the package or item will go.
The contents of desks, bookcases, shelving units, and lateral systems should be removed and packed separately. The contents of pull drawer filing cabinets generally should not be emptied but be kept secure with either a lock or strong tape.
As technology develops and changes, moving certain devices becomes more intricate. If you rent equipment, make sure you notify you supplier; if you don't you may nullify your rental agreement. Computers -- Disconnection and dismantling may be required. Photocopiers - Empty all liquids and remove extensions. Vending Machines - Empty all items.
Dispose of as much garbage as possible. If your company is large, you may need permission from local authorities before you place big waste containers on the site.
Inspect the space beforehand and insure the elevators are fully functional, and that your movers will have complete access.
More helpful hints - from Chelsea Movers in New York City
Intangibles. The most obvious things are also among the most overlooked when moving. Here's a simple checklist: Have a set of spare keys available at your disposal. Be sure that your communication technology is ready - Internet connection, working phones and fax. Make sure you have working electricity! You can't work in the dark. Are the restrooms functional? Believe it or not, this is will be extremely important. Are there any outstanding obligations in your old office space? Don't forget - update your stationery with your changed address and phone number. What may be even more important is communication with your business contacts and the post office. Make the necessary arrangements early.
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